Executive Assistant to the Chief Executive Officer (CEO)

London, ON

In the coming years, electricity distributors, such as London Hydro, will lead the change in electrification, decarbonization, energy management, and shaping a sustainable future. The pace of change demands constant innovation and operational excellence in order to surpass stakeholder expectations. In this role, you will directly support a visionary and strategic leader and leadership team dedicated to ensuring the long-term performance and sustainability of London Hydro. We are dedicated to upholding our legacy of delivering reliable, efficient, high-quality, and cost-effective energy and services through technological innovation. Simultaneously, we will expand our organization to meet evolving customer needs. If you thrive in a fast-paced, dynamic environment and seek to experience the tangible impact and value of your contributions, we invite you to apply to join our team and be a part of this exciting journey.

JOB DUTIES

Your responsibilities as an Executive Assistant will include:

Administrative Support to CEO: Coordinate and optimize the day-to-day operations of the CEO’s office (calendar, appointments, meetings, projects, deadlines and deliverables, tasks, travel, accommodations, reservations, registrations, hospitality). Assist with the coordination and execution of CEO-sponsored initiatives and events (internal /external). Assist in preparing and monitoring the Executive Office annual budget, procurement of goods and professional services, membership management, reconciliation and processing of invoices, expenses, and other departmental transactions and processes, and tracking expenditures. Establish and maintain Executive Office organizational/ business processes and recommend improvements, liaising with internal departments (e.g. Facilities, Finance, IT, etc.) as required.
Stakeholder Support / Relationship Management: Facilitate responsive and collaborative communications and interactions and build/maintain effective relations between the CEO and internal / external stakeholders (e.g. Board of Directors, direct reports, employees, customers, Mayor’s office and Shareholder representatives, industry representatives, etc.). Provide information. Prioritize and coordinate resolution of requests or issues.
Data, Information and Content Coordination and Management: Ensure efficient and timely flow of information to/from the CEO. Consult internally, conduct research, analyze, and prepare, proofread, format, and/or edit correspondence, memoranda, business documents (i.e. staff reports, plans, filings, proposals, recommendations, meeting presentations, etc.). Liaise with Public Relations & Corporate Communications when appropriate. Summarize data in spreadsheets or other related solutions.
Document and Records Management: Prepare confidential meeting minutes. Maintain corporate records (digital and hard copy).
Board and Executive Support: Provide administrative assistance to the Board of Directors and Executive Committee members as required, including scheduling Board, Board Committee, and Executive meetings, preparing and publishing agendas, agenda packages, and minutes, preparing reports and correspondence
Safety: Adhere to all Occupational Health & Safety Act rules and regulations, the IHSA EUSR rulebook and London Hydro work practices. Report all injuries and near misses immediately. Perform all activities in a manner that protects the health and safety of yourself and others. Wear all personal protective equipment as required. Understand and comply with London Hydro Health and Safety policies.
Perform other duties related to the above job purpose.

ESSENTIAL QUALIFICATIONS

Post secondary education (minimum 3-year Community College diploma) in Office or Business Administration or a similar / equivalent program.
Several years of related experience. Previous experience as a C-Suite Executive Assistant and/or experience in the electrical distribution industry is considered an asset.
Excellent written and oral communication and interpersonal skills.
Written materials demonstrate thorough knowledge of professional writing and spelling and grammar conventions.
Proficiency in MS Office applications (Word, Excel, PowerPoint) and G Suite. Previous experience with Meeting Management software considered an asset.
Position necessitates a high degree of tact, diplomacy, discretion, confidentiality and integrity.
Excellent judgment, time management, organizational and records management skills, with a commitment to accuracy.
Ability and initiative to work independently and to be proactive.
Valid Class G Driver’s License.

London Hydro offers a comprehensive compensation package which includes both financial and non-financial benefits designed to support your overall well-being. Here’s what you can expect:

Competitive Salary
Comprehensive Benefits Package
OMERS Pension Plan
Competitive Vacation days with credit for professional experience (e.g., utility experience)
Paid Family Responsibility Leave
Maternity and Parental Top-up Leaves
Paid Time Off for Medical and Dental appointments
Professional Development Opportunities
Training & Development and Mentorship Programs
Engagement and Recognition Programs
Wellness Program Membership
Employee and Family Assistance Program
On-site Fitness Centre
On-site Cafeteria

Flexible Work Arrangements: We recognize the importance of work-life balance. Currently, we offer a hybrid work arrangement (In-Office and Remote) in accordance with London Hydro policy. Remote work is not guaranteed in the future and is subject to change.

About London Hydro

For over a century, London Hydro has been providing safe, affordable and reliable electricity to a diverse customer base. We are one of the area’s larger employers, with a highly skilled and motivated team of people across many different occupations. Through this dedicated team and an extensive network of overhead and underground power lines, we power over 166,000 homes and businesses, and continue to improve the way people live and work.

Living in London offers many lifestyle benefits. Develop your career at London Hydro. Watch the short video below for more details!

See our website for information about London Hydro and Sustainability / ESG.

https://www.londonhydro.com/about-us/sustainability

For more information, and to apply:

To find out more about London Hydro, as well as this and other opportunities to join our team, please visit our website at www.londonhydro.com. If you are both qualified and safety-focused, we invite you to submit your cover letter and resume as a single document (in .pdf or .docx format only), saving the file as your last name and first name with no spaces (i.e., LastnameFirstname) by Tuesday, August 6, 2024 to: Human Resources Department, London Hydro Inc., P.O. Box 2700, London, ON N6A 4H6. Fax: 519-661-5164. E-mail (quote Executive Assistant-CEO in the subject line and ensure that you attach your resume): jobs@londonhydro.com. The successful candidate will be required to complete a Criminal Record Check prior to the commencement of employment. An education check will also be conducted.

London Hydro is committed to fostering a corporate culture and climate that values and supports a diverse, equitable and inclusive organization. We know that our employees are our greatest strength, and that we will achieve our goals through the innovation, integrity, and agility of a diverse, engaged and talented workforce. London Hydro is an equal opportunity employer. Accommodation is available under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act. While we appreciate all applications received, only those invited for an interview will be acknowledged.

Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment. In accordance with Canadian immigration requirements, this advertisement is directed to applicants who are authorized to work in Canada.